Purchasing Policies And Procedures Template

Sample Purchasing Policies

4.2 Methodologyshall follow certain methods in purchasing goods, equipment and services required for the needs of the organization or its projects. Use of competitive bidding shall be a priority practice.

The first criterion in choosing a supplier shall be the lowest bid. However, if a supplier does not provide the required level of service or an adequate guarantee, then other criteria shall also be considered. NGO shall specify in the purchase file the reasons the lowest bid was not chosen.

For purchases under $, a price survey by telephone of two suppliers will be sufficient for determining the supplier. For purchases above $, a quotation/invoice shall be obtained from three local suppliers. Purchases from a sole source shall be explained in the purchase file. Requisition form – the employee requesting a purchase fills this form, has it approved by the Executive Director and sends it to finance division.b.

Order form – the finance division issues the order form, after it is signed by the Executive Director. The concerned employee or the finance division will make the purchase successful on the basis of the order form.c. Delivery slip – After the purchase has been made, a delivery slip will be issued by the finance division for the supplier, who will sign it and give it back to the finance division.More NGO Operational Policies:1. (also Human Resource Policy)2.

Purchasing Policy And Procedure Manual Template

The mass majority of companies in today’s world do not operate without a little bit of assistance. A tech company will not be able to turn on their computers, until the electrician has hooked up the electricity. All companies will need to acquire services or goods at some point in the future. This is a right way and a wrong way to go about this. By using the procurement policy template, you will be able to make sure your team members are aware of the appropriate steps that need to be taken before acquiring needed goods or services.The Enormous ImportanceWhile you might believe that a procurement policy is optional, this couldn’t be further from the truth. In fact, this policy will prove to be incredibly important for any modern business.

In fact, you should understand that this document could very well save your company money in the long run. The document should lay out the process of obtaining goods and services in the most cost-effective manner possible.

This should include information, such as volume purchasing and the creation or reordering protocols.You can also include a roster of your vendors. This information will allow your employees to place their orders and minimize the costs.

Purchasing Policy And Procedures Template

Remember that this document can be beneficial for all companies, regardless of size or status.Microsoft Word Preview.